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In agreeing for PPA Architecture to undertake work on a client's behalf, it will be deemed that they have read, understood and agreed with the following:
A - APPOINTMENT: The RIBA Conditions of Appointment for Small Works (SW/99 updated April 2004), as amended, together with the other terms set out in this letter, will apply.
B - TIME CHARGES (Where Applicable): The following hourly rates will apply to projects fee'd on a time charge basis for normal service including design and working drawings and general administration. The rates will be updated annually to take account of inflation and overheads: £50.00 per hour plus VAT.
C - TRAVEL CHARGES: Travel will be charged at 45p per mile. Other travelling expenses e.g. parking will also be charged if incurred.
D - PRINTS & PHOTOCOPIES: Prints and photocopies will be charged at the following rates: i) A1 prints - £2.50; ii) A2 prints - £1.60; iii) A3 prints - £0.80; iv) A4 prints and photocopies - £0.25; v) A2 colour prints - £7.00; vi) A3 colour prints - £2.00; vii) A4 colour prints - £1.50
E - SUNDRY EXPENSES: The practice reserves the right to charge for Ordnance Survey Maps and for photographs where necessary; postage, telephone calls and any facsimile transmissions will be charged as a sundry expense on our fee account. Subsistence to be agreed on relevant projects.
F - TOWN AND COUNTRY PLANNING (FEES FOR APPLICATION AND DEEMED APPLICATIONS) REGULATIONS 1989: A fee is generally payable to the Local Authority for planning applications. The appropriate fee must accompany the application and will be required before submission of the application. It is important to note that where a Planning Application is submitted on your behalf, the Architect under no circumstances guarantees that it will be granted.
G - BUILDING REGULATIONS (PRESCRIBED FEES) 1985: Fees are payable to the Local Authority in two parts for Building Regulations applications. The first part, payable on deposit of the application, we will request from the client prior to deposit of the plans. The second part payable after the first visit by the Building Inspector will be claimed direct from the client by the Local Authorities.
H - TERMS OF PAYMENT: An invoice will be raised monthly, and in any event upon completion of a workstage and is payable prior to the submission of the any applications to the local authority. Please note that as specified in Condition 27 of the RIBA SW/99 Contract sums remaining unpaid 30 days after receipt of our account will bear interest at 8% per month over Bank of England Base Rate.
I - ADDITIONAL WORK: The fees quoted allow for reasonable consultation, where necessary, but do not provide for any protracted negotiations with Parish, District or County Councils or Statutory Authorities relating to matters of planning, landscaping, highways or services. Any additional work relating to these matters will be charged on a time basis to be agreed. Where the Architect is involved in extra work and expense for reasons beyond his control additional fees are due. Generally, the need to revise drawings and specifications once they have been prepared due to changes in the Client’s brief or instructions or statutory requirements will constitute additional work for which extra remuneration is due. The client will be asked to approve additional work by signing and returning a design change form.
J - CONSULTANTS: As and when the need arises clients will be advised of the need for their appointment. These may include Structural Engineers, Quantity Surveyors, Services Consultants, Interior Designers and Landscape Architects. The client will be asked to appoint Consultants direct.
K - BUILD COSTS: Any build costs we give you are purely indicative. If you would like more detailed estimates we would suggest the appointment of a cost consultant/Quantity Surveyor and we can point you in the direction of local Quantity Surveyors.
L - COPYRIGHT: The copyright of all documents and drawings prepared will remain the property of the Architect.
M - VAT: All fees will attract VAT at the current rate.
N - INSURANCE: We confirm that we will maintain professional indemnity insurance cover of £500,000.00 in respect of any one occurrence or series of occurrences arising out of one event excluding asbestos claims or claims following a terrorism incident. This is the amount required by the Architects Registration Board and will be the maximum limit of our liability to you arising out of this Agreement. Any such liability will expire after 6 years from conclusion of our appointment or, if earlier, practical completion of the construction of the Project. Our liability for loss or damage will be limited to the amount that it is reasonable for us to pay in relation to the contractual responsibilities of other consultants, contractors and specialists appointed by you.
O - DISPUTES: In the event of a dispute or difference arising under this Appointment we hope we shall be able to settle the matter by negotiation or by using the RIBA Mediation Service. Irrespective of this Domestic agreement either of us can start court proceedings to settle the dispute at any time and Condition 39 of the RIBA SW/99 agreement will not apply.